The business/venue subcommittee met on Wednesday, October 1 and reviewed the budget, discussed the RFP, and got an update on the venue options.
The budget has been updated with decorator fees, a column for 800 attendees, and 1 more night for the hotel rebate. There is also a section for exhibit revenue, but it is not populated yet. This will be populated once the third party management company is selected and the revenue sharing strategy is determined.
The conference will break even at 350 attendees, but the goal is 600 attendees so that there are some carry forward funds for 2010 and beyond.
The business committee is starting to shape an effort to target large corporate sponsors for ATE-CON. The approach is "join the NSF as a premier sponsor of this event." The goal is to secure two or three large sponsorships. If a center attracts a large sponsor, they could receive a complimentary sustaining center sponsorship in return. This will be discussed further at the next business committee meeting on October 15 at 8:30 AM PDT.
The business/venue committee also discussed the venue. The venue thread of this blog has been updated to reflect the most recent site visit to the Fairmont in Scottsdale. Please scroll down for the venue options and take a moment to vote in the venue poll on the right hand side of this page. Currently, the Sheraton Downtown seems like the best option. The next step is to tentatively hold space at the Sheraton.
The RFP for the third party management organization has been submitted to the purchasing department and is expected to go out for bids next week.
The business committee will create an order form for the ATE PI conference so that ATE centers and projects can sign up as sustaining centers, contributing centers, or partners. Here are the centers that are currently committed:
Sustaining centers (225 registrations total): Bio-Link, CTC, GeoTech, MATEC, ICT Center (formerly NCTT), NCME, OP-TEC, SCME, SpaceTEC
Contributing centers (80 registrations total): BATEC, CARCAM, CREATE, FLATE, MatEd, NACK, RapidTech, RCNGM
The save the date for the face-to-face planning meeting was sent out to all those involved in the ATE-CON planning process, as well as other centers who may want to become involved. This meeting will be held on November 12-14 in Phoenix, AZ. If you didn't receive a save the date and would like to receive more information, please email atecon@matec.org.
The budget has been updated with decorator fees, a column for 800 attendees, and 1 more night for the hotel rebate. There is also a section for exhibit revenue, but it is not populated yet. This will be populated once the third party management company is selected and the revenue sharing strategy is determined.
The conference will break even at 350 attendees, but the goal is 600 attendees so that there are some carry forward funds for 2010 and beyond.
The business committee is starting to shape an effort to target large corporate sponsors for ATE-CON. The approach is "join the NSF as a premier sponsor of this event." The goal is to secure two or three large sponsorships. If a center attracts a large sponsor, they could receive a complimentary sustaining center sponsorship in return. This will be discussed further at the next business committee meeting on October 15 at 8:30 AM PDT.
The business/venue committee also discussed the venue. The venue thread of this blog has been updated to reflect the most recent site visit to the Fairmont in Scottsdale. Please scroll down for the venue options and take a moment to vote in the venue poll on the right hand side of this page. Currently, the Sheraton Downtown seems like the best option. The next step is to tentatively hold space at the Sheraton.
The RFP for the third party management organization has been submitted to the purchasing department and is expected to go out for bids next week.
The business committee will create an order form for the ATE PI conference so that ATE centers and projects can sign up as sustaining centers, contributing centers, or partners. Here are the centers that are currently committed:
Sustaining centers (225 registrations total): Bio-Link, CTC, GeoTech, MATEC, ICT Center (formerly NCTT), NCME, OP-TEC, SCME, SpaceTEC
Contributing centers (80 registrations total): BATEC, CARCAM, CREATE, FLATE, MatEd, NACK, RapidTech, RCNGM
The save the date for the face-to-face planning meeting was sent out to all those involved in the ATE-CON planning process, as well as other centers who may want to become involved. This meeting will be held on November 12-14 in Phoenix, AZ. If you didn't receive a save the date and would like to receive more information, please email atecon@matec.org.
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